Protecting Patient Privacy in Research

At HonorHealth Research Institute, safeguarding patient privacy is a top priority. Our Confidentiality Policy ensures compliance with HIPAA and state laws, governing how Protected Health Information (PHI) is used, disclosed, and protected in research.

Research Institute Privacy Policy Summary

At HonorHealth Research Institute, safeguarding patient privacy is a top priority. Our Confidentiality Policy ensures compliance with HIPAA and state laws, governing how Protected Health Information (PHI) is used, disclosed, and protected in research.

Key practices include:

  • Using approved Informed Consent Forms (ICFs) with embedded HIPAA authorizations.
  • Requiring IRB approval and patient-subject authorization for PHI access, with deidentification options via “honest broker” systems.
  • Restricting PHI access to authorized personnel and enforcing secure handling protocols.
  • Granting limited exceptions for emergency research or deceased patient records, with strict oversight.

At the Institute, we uphold trust and integrity in research.

Protecting Patient Privacy in Research: Everyone’s Role at the Institute

Whether you’re a researcher, clinician, administrator, or staff member, we all share responsibility for safeguarding protected health information (PHI).

Here is what our team does:
  • Researchers

    They are expected to always use the Institute’s approved consent forms and follow HIPAA authorization requirements. They maintain records for at least 6 years.

  • IRB and Compliance Team

    They carefully review study documentation to ensure proper PHI protections are in place.

  • Clinical and Support Staff

    Are mindful of PHI access and only view what’s necessary within the scope of their role and keep the patient information secure.

  • Special Cases

    Unique rules apply for deceased patients, emergency research, and participants who need surrogate decision-makers.

  • Important Restrictions

    Treatment records can’t be used for research without proper authorization, and all data requests must follow protocol.

  • Our Shared Commitment

    Violations can result in significant penalties, but more importantly, they compromise patient trust, which is at the heart of the Institute’s efforts to build.

For any questions: Please contact the HonorHealth Research Institute IRB Office. Together, we maintain the highest standards of privacy while enabling groundbreaking research.